Stop overselling and close refunds fast
Reconcile Shopify stock with the warehouse Google Sheet, hold orders that would oversell and track refunds until the money is back.
The problem and the goal
Problem: Shopify stock and the warehouse Google Sheet disagree, so orders get sold with no stock and customers wait too long for refunds. Goal: zero oversold orders and refunds closed within a set window. Metric: oversold orders per week and average refund days (target to be set with you).
This team fixes the gap between Shopify inventory and the warehouse Google Sheet that leaves orders sold with no stock and customers waiting on refunds. StockReconciler compares Shopify stock with the sheet every morning and delivers the list of SKUs that disagree; OversellGuard checks each new Shopify order against real warehouse stock and flags or holds anything that would go below zero; RefundTracker follows every Shopify refund from request to money back and chases the ones past the promised window.
The team in this Circle
Compares Shopify stock with the warehouse Google Sheet every morning and delivers a list of SKUs that disagree
Needs: Google Sheets, Shopify
Checks new Shopify orders against real warehouse stock and flags or holds any order that would go below zero
Needs: Shopify orders webhook, Google Sheets
Follows every refund from request to money back, chases the ones past the promised window and sends a weekly summary
Needs: Shopify refunds, someone on the team confirms the promised number of days
Stop overselling and close refunds fast
Why does my Shopify store sell products the warehouse doesn't have?
Usually because Shopify stock and the warehouse sheet are updated at different times. A team of AI agents compares both sources daily and holds orders that would push stock below zero.
How can I shorten customer refund times?
Start by seeing every Shopify refund from request to money back. RefundTracker follows each case and flags the ones that pass the window your team set.
Do I need to replace my inventory system?
No. The team works with what you already run: Shopify and Google Sheets. It reads both, points out the mismatches and flags the risky orders.
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