Stop overselling and get refunds out in days
AI agents that reconcile Shopify stock with the warehouse spreadsheet, hold orders that would oversell, and track refunds through to payout.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- E-mailGmail, Outlook, your company e-mail or your own system (MCP or API)
- Online storeShopify, Nuvemshop, WooCommerce, VTEX or your own system (MCP or API)
The problem and the goal
Problem: Shopify stock and the warehouse Google Sheet drift apart, so we oversell and customers wait too long for refunds. Goal: one reconciled stock number every day and refunds resolved within a set window. Metric: oversold orders per week and average refund resolution time (target to be set with you).
This team fixes the gap between Shopify inventory and the warehouse spreadsheet that causes overselling and slow refunds. StockReconciler compares Shopify with Google Sheets every morning and lists every mismatched SKU; OversellGuard checks new orders against real stock and flags or holds the ones that would oversell before they ship; and RefundChaser tracks each refund request from ticket to payout, nudging whoever is holding it, with Gmail and Shopify.
The team in this Circle
Compares Shopify stock with the warehouse Google Sheet every morning and lists every SKU that doesn't match
Needs: Google Sheets, Shopify
Checks new orders against real stock and flags or holds the ones that would oversell before they ship
Needs: Shopify Admin API orders/create and inventory_levels webhooks
Tracks every refund request from ticket to payout and nudges whoever is holding it, with a weekly report on resolution
Needs: Gmail or the helpdesk in use, Shopify, whoever owns customer support confirms the promise
Stop overselling and get refunds out in days
How do I stop overselling on Shopify?
The team compares Shopify stock with the warehouse Google Sheet every day and flags mismatched SKUs. New orders are checked against real stock, and orders that would oversell are flagged or held before shipping.
Why do my refunds take so long?
Usually because refund requests pass through several hands with no clear owner. The team logs each request from ticket to payout and nudges whoever is holding the step, with a weekly report on resolution time.
Do I need to replace my helpdesk or ERP?
No. The team works with Shopify, Google Sheets and Gmail or the helpdesk you already use. Connections are built on your current tools, with no migration.
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