No reorder missed: AI agents for craft breweries
Catch bar and shop reorders from email and text, confirm back to the customer, and check stock before shipping.
These are examples. Connect the tool your company already uses for the same job, or your own system through MCP or API.
The problem and the goal
Problem: 150 bars and shops send reorders by email (mostly) and text, and about half get lost in busy weeks. Goal: every reorder captured the same day, confirmed back to the customer, and nothing shipped without a check. Indicator: number of reorders captured vs. missed per week, and time from reorder to confirmation. Target to be set with you.
This team captures every reorder that arrives by Gmail email or by text, turns it into a structured order line in Google Sheets, and confirms it back to the customer. OrderChaser nudges accounts that usually reorder but went quiet, and OrderGuard checks stock and credit before shipping, flagging duplicates.
The team in this Circle
Turns every incoming reorder email into a structured order line (customer, product, quantity, delivery date)
Needs: a spreadsheet of your accounts, your beer catalogue with prices and pack sizes, Google Sheets
Collects the reorders that come by text, types them into the same order log, and asks the customer for what's missing
Needs: someone forwards the texts, or a shared phone inbox, the same spreadsheet as the email agent
Sends a short weekly nudge to accounts that usually reorder but went quiet, and reports who is overdue
Needs: Google Sheets, sales lead
Checks every captured order against stock and credit before it goes to shipping, and flags duplicates
Needs: your inventory system or a stock spreadsheet, your invoicing or ERP system
No reorder missed: AI agents for craft breweries
How do I stop losing reorders from bars and shops?
The agents read incoming emails and texts, log each order in Google Sheets the same day, and send a short confirmation to the customer. What used to get lost in busy weeks ends up in one visible list.
Can I use this without replacing my inventory or ERP system?
Yes. OrderGuard checks your inventory (spreadsheet or system) and your invoicing or ERP for availability and credit before shipping. If a connection isn't there, it works from the stock spreadsheet you keep.
Do I need a dedicated phone for text reorders?
Not necessarily. Forward the texts or give access to a shared phone inbox. TextOrderSorter files those messages into the same order log the email agent uses.
