Billable hours we can prove
Merge timesheet spreadsheets, chase incomplete entries and build per-project billing summaries with Google Sheets, Drive and Gmail.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- DocumentsGoogle Drive, Notion, OneDrive, Dropbox or your own system (MCP or API)
- E-mailGmail, Outlook, your company e-mail or your own system (MCP or API)
The problem and the goal
Problem: hours are logged by hand in three Excel files and merged at month-end, so about 12% of billable hours get written off because nobody can show what was worked on. Goal: every logged hour carries a project, a task and a short note, and the month-end merge happens without manual work. Indicator: write-off rate on billable hours (target to set with you — last month was 12%).
This team merges your three Excel timesheets into one clean monthly table in Google Sheets, flagging entries missing a project, task or note. Before month-end it chases engineers with incomplete or vague weeks via Gmail, then builds a per-project billing summary with the work description behind each hour. Everything runs on the Google Drive folder where your files and project list live.
The team in this Circle
Merges the three Excel timesheets into one clean monthly table, flags missing projects, tasks or notes, and details what needs fixing.
Needs: the three current Excel files, or a Google Sheets/Drive folder where they live, a project list or export from your project/ERP system, the billing or admin lead's email
Chases engineers whose week is incomplete or vague before the month closes and reports who is still missing hours.
Needs: the team list with emails, Gmail or Outlook
Turns the consolidated hours into a per-project billing summary with the work description behind each hour.
Needs: the rate table, the finance lead
Billable hours we can prove
Why do we keep writing off billable hours every month?
When hours sit in separate spreadsheets and get merged by hand at month-end, entries without a project, task or note get dropped for lack of proof. Consolidating earlier and chasing missing entries cuts that loss.
Do we have to replace our current spreadsheets?
No. The team works with the three Excel files you already use, or a Google Drive and Google Sheets folder where they live. Consolidation starts from there.
How does the chasing of incomplete entries work?
The agent finds who has an incomplete week or vague descriptions and sends reminders through Gmail before the month closes, showing what still needs filling in.
