Every visit on the right property, on time
AI agents that keep maintenance routes in Google Sheets and Google Calendar, confirm visits via WhatsApp and flag missed clients the same day.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- CalendarGoogle Calendar, Outlook, Calendly, Cal.com or your own system (MCP or API)
- MessagingWhatsApp, Instagram, Telegram, website chat or your own system (MCP or API)
The problem and the goal
Eight maintenance routes scheduled by text message lead to at least two wrong-address or missed visits a week and lost recurring contracts; the goal is one shared schedule as the source of truth, with every visit confirmed the day before and every miss caught the same day.
This team fixes the problem of maintenance routes scheduled by text message: it keeps one master schedule in Google Sheets and Google Calendar, confirms each visit and address with the client on WhatsApp the day before, and checks at the end of each day which visits were not completed. Wrong-address and missed visits stop repeating every week, and recurring contracts stay protected.
The team in this Circle
Keeps the single master schedule for all 8 routes (client, address, day, crew, frequency) and turns it into calendar events.
Needs: a spreadsheet of clients, addresses and routes — or the crew leads' texts forwarded once, Google Sheets + Google Calendar
Texts each client the day before to confirm the visit and address, and tells the crew when a client reschedules.
Needs: WhatsApp Business (official API) or Twilio SMS
Checks at the end of each day which visits were not completed and why, and reports the weekly miss rate per route.
Needs: a shared Google Sheet the crew leads tick, or a quick form
Watches recurring contracts: renewal dates, visits delivered vs. billed, and drafts a check-in message for any contract at risk.
Needs: the signed contracts or a spreadsheet of them, QuickBooks, Xero or Stripe
Every visit on the right property, on time
How do I stop sending crews to the wrong address?
Use one shared, always-current schedule as the single source of truth for client, address, day and crew. When scheduling moves out of scattered texts and into Google Sheets and Google Calendar, the crew checks the same place before leaving.
Can I confirm visits with clients without calling each one?
Yes. The agent sends a WhatsApp message the day before with the date and address, and tells the crew when a client needs to reschedule. That cuts no-shows and wasted trips to a locked gate.
How do I know if recurring contracts are at risk?
Track renewal dates and compare visits delivered with visits billed. The team flags contracts nearing renewal and drafts a check-in message before the client decides not to renew.
