Dues collected on time, without texting each member by hand
Chase late members by SMS and email, answer dues questions and show every week how much was collected in Google Sheets.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- E-mailGmail, Outlook, your company e-mail or your own system (MCP or API)
The problem and the goal
Today about a third of the 250 members pay their dues late and SMS reminders are sent by hand, which takes days and leaves cash flow unclear. The goal is to chase late payers automatically and give a reliable weekly view of collections. Metric: number of members in arrears and amount collected per week (target to be set with you).
This team handles dues collection for a residents' association: the Dues Chaser sends SMS and email to members in arrears with wording that matches how many days they are late and logs every reply in Google Sheets. The Cash Tracker keeps the dashboard of who paid, who is still late and how much is expected versus collected, while the Dues Inbox answers questions about receipts and payment plans in Gmail.
The team in this Circle
Sends SMS reminders to members in arrears, with wording matched to days overdue, and logs each reply.
Keeps the collections dashboard: who paid, who is still late, how much is expected and how much came in.
Answers members who write about their dues (question, receipt, payment-plan request) and routes what needs a decision.
Dues collected on time, without texting each member by hand
How do I stop chasing every late member by SMS myself?
The team sends the reminders automatically, with different wording depending on days overdue, and records each member's reply in Google Sheets. You no longer copy and paste name by name.
Can I see every week how much the association actually collected?
Yes. The dashboard in Google Sheets shows who paid, who is still late and the expected versus collected amount, refreshed on a regular schedule for the board.
What if a member replies asking for a receipt or a payment plan?
The Dues Inbox reads the message in Gmail and answers simple questions; payment-plan requests wait for a board decision that you pass on to the team.
