No lost or double bookings at your restaurant
Consolidate WhatsApp, Instagram and phone bookings into one schedule with AI agents using Google Sheets and Google Calendar.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- CalendarGoogle Calendar, Outlook, Calendly, Cal.com or your own system (MCP or API)
The problem and the goal
Today bookings arrive through Instagram, WhatsApp and phone and get lost or duplicated; the goal is a single booking schedule with every table confirmed only once, measured by duplicate bookings per week (target: 0) and bookings left unanswered (target: 0).
This team of AI agents brings bookings from WhatsApp, Instagram and phone into a single schedule without double-booking tables. The WhatsApp Booking Agent and the Instagram Booking Agent log each request, the Phone Booking Agent organises calls, and the Booking Schedule Agent consolidates everything in Google Sheets and Google Calendar while flagging duplicates.
The team in this Circle
Maintains the single booking schedule and detects duplicates
Takes and confirms bookings that arrive on WhatsApp
Collects bookings that arrive on Instagram and passes them to the schedule
Organises bookings that come in by phone and keeps them from being lost
No lost or double bookings at your restaurant
How do I stop double bookings when guests message on WhatsApp and Instagram?
The agents log every booking in one schedule, and the Booking Schedule Agent compares name, date and time to flag duplicates before confirmation.
Can phone bookings get lost during service?
The Phone Booking Agent organises requests taken by phone and sends them to the schedule, so they don't stay only on paper or in the host's memory.
Do I need to replace my booking system?
Not necessarily: the team uses Google Sheets and Google Calendar as the base for the single schedule, and you can adjust the flow to fit your restaurant.
