Get paid on time and cut overdue receivables at your distribution business
Matches deliveries to invoices in Google Sheets, chases overdue invoices via Gmail and WhatsApp, and tracks average days late on a weekly dashboard.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
- E-mailGmail, Outlook, your company e-mail or your own system (MCP or API)
- MessagingWhatsApp Business API, WhatsApp, Instagram, Telegram or your own system (MCP or API)
The problem and the goal
Today invoices go out days after delivery and collections run without order, all in spreadsheets. The goal is to invoice on the delivery day and make sure every overdue invoice has a reminder and an owner, measured by average days late and the share of overdue invoices.
This team closes the gap between delivering and invoicing: the Invoice Gap Checker matches your delivery and invoice sheets in Google Sheets and flags every day what still needs to be invoiced. The Overdue Chaser follows up on past-due invoices with reminders through Gmail and the WhatsApp Business API, ranked by priority, while the Collections Tracker measures days late and builds the weekly collections dashboard. Every overdue invoice ends up with a reminder and an owner.
The team in this Circle
Matches deliveries to invoices and flags each day what still needs invoicing
Follows up on overdue invoices with reminders and priorities
Measures days late and builds the weekly collections dashboard
Get paid on time and cut overdue receivables at your distribution business
How do I stop invoicing days after delivery?
The team compares your delivery sheet with your invoice sheet in Google Sheets every day and lists what was delivered but not yet invoiced, so your staff can invoice the same day.
How can I chase overdue invoices without losing track?
Past-due invoices are ranked by priority and get reminders through Gmail and the WhatsApp Business API, each with a named owner.
Can I see whether overdue debt is going down?
Yes. The weekly dashboard shows average days late and the share of overdue invoices, so you can compare week over week.
