Kitchen jobs delivered on time
Flags urgent materials, drafts the purchase order and tracks every kitchen job in Google Sheets and Gmail.
The problem and the goal
Problem: material orders go out too late and jobs fall behind. Goal: order every material early enough for the job to start on the planned date. Metric: number of jobs started on the planned date (target to be set with you).
This team fixes late kitchen jobs caused by material orders going out too late. The Deadline Watcher reads the lead-time column in Google Sheets and lists, job by job, the materials whose supplier lead time makes ordering urgent; the Order Preparer builds the full purchase order (supplier, references, quantities, job) and submits it; the Job Tracker reviews every Friday what is ordered, what is missing and what is running late, with orders sent through Gmail.
The team in this Circle
Every morning, lists job by job the materials whose supplier lead time makes the order urgent
Needs: a lead-time column in the spreadsheet, or the supplier list with their lead times, the owner or the site manager
Builds the complete purchase order (supplier, references, quantities, job) ready to send and submits it
Needs: supplier catalogues or price lists, or the reference/price columns in the spreadsheet
Every Friday, reviews running jobs: what is ordered, what is missing and what is running late
Kitchen jobs delivered on time
How do I stop kitchen jobs slipping because materials arrive late?
The team moves the buying decision earlier: every morning it lists the materials whose supplier lead time already makes the order urgent, so you buy before the job stalls.
Do I have to change how I work?
No. It uses the job and lead-time sheet you already keep in Google Sheets and sends orders through Gmail; just keep the lead-time column and supplier list up to date.
Does the team place orders on its own?
No. The order is prepared in full and submitted to you for sending; the buying decision stays with the shop owner or site manager.
