Every install booked once, no missed deadlines
Book every glass install once with an installer and time slot, and track each deadline to delivery using Google Sheets and Google Calendar.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- CalendarGoogle Calendar, Outlook, Calendly, Cal.com or your own system (MCP or API)
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
The problem and the goal
Problem: about 15 glass installs a week arrive by WhatsApp, phone and walk-ins with no single schedule, so installers get double-booked and delivery deadlines slip (2 missed last month, one contractor client lost). Goal: one shared schedule where every job is booked once to an available installer and every deadline is tracked until the glass is installed. Indicator: double-bookings per week (target 0).
This team turns every job that comes in by WhatsApp, phone or walk-in into a scheduled install with an installer, date and time slot, using Google Sheets and Google Calendar as the single source of truth. WatchesDeadlines checks every open job daily against its promised delivery date and warns the team before a deadline slips. You stop double-booking installers and stop losing contractor clients to late deliveries.
The team in this Circle
Turns every new job (WhatsApp, phone, walk-in) into a scheduled install with an installer, date and time slot.
Needs: Google Calendar or Google Sheets, a simple sheet with installer names and availability
Checks every open job daily against its promised delivery date and warns the team before a deadline slips.
Needs: Google Sheets + email, or a WhatsApp/Slack channel
Takes job details from WhatsApp and phone notes and hands a complete job to the booking agent, asking the customer for anything missing.
Needs: official WhatsApp Business API (Meta), whoever takes the call forwards the note to the agent
Every install booked once, no missed deadlines
How do I stop booking two installers for the same slot?
With one shared calendar, every new job becomes a scheduled install with an installer, date and time. Before confirming, the team checks availability in the installer sheet, so the same person never appears on two jobs at once.
Can I track delivery deadlines without a separate spreadsheet?
Yes. Open jobs stay in the same sheet with their promised delivery date, and a daily check alerts the team by email or a message channel when a deadline is close.
Do I need to replace the WhatsApp number my customers already use?
No. Jobs that arrive by WhatsApp and phone are captured and passed to the booking agent with the job details. Connecting the official WhatsApp Business API helps keep those messages organized.
