Procurement software with AI: requisition, quote and purchase order with full traceability
The requisition arrives by e-mail with no specification, the buyer calls for details and the quote takes a week. Each supplier answers in a different format, and building the comparison sheet is manual work. The department asks for urgency and nobody knows where the order stands.
Purchasing with AI, step by step
A complete requisition
The requester asks in chat, and the agent asks the right questions about specification, quantity, deadline and cost center before opening the requisition.
Quotes from suppliers
The agent sends the request for quotation to approved suppliers by e-mail or WhatsApp, chases those who have not answered and extracts prices and terms.
A comparison sheet, ready
The bids become a sheet that compares price, lead time, freight and payment terms, with past purchases for reference.
An order within approval limits
The buyer chooses, the order follows the approval limits, and the agent posts it in the ERP and notifies the requester and the supplier.
Less repetitive work. More control.
- Clear requisitions from the start
- Faster quotes that can be compared
- Purchases approved at the right level
- Requesters who know where their order is
Systems used in this solution
Ready-made AI teams for this work
Procurement and quotes team
Requests go out to suppliers, quotes come back into one table, and the approver sees price, terms and past orders before saying yes.
Real estate lead team
The lead asks about the apartment at 9 p.m. It gets an answer, a few questions about budget and timing, and a viewing on the calendar.
Inventory planning team
Stock, sales and lead times are checked every day. You get a reorder list per SKU and a warning about what is not selling.
Logistics and deliveries team
Routes, drivers and delivery status in one place, with customers told about delays before they have to ask.
Questions about purchasing with AI
Does the AI choose the supplier?
It compares and recommends, with its reasoning. The choice and the approval of the order belong to people, according to the approval limits.
Do suppliers have to use a new portal?
No. The agent talks to them by e-mail or WhatsApp and reads their bids in whatever format they already use.
Does it integrate with our purchasing ERP?
Yes. The agent posts requisitions and orders in TOTVS Protheus, SAP, Omie and others. TOTVS Protheus and Omie are Brazilian systems.
How does traceability work for audits?
Every quote, bid, choice and approval is recorded in the audit trail, linked to the order.
