Every website inquiry answered in minutes
Reply to every website inquiry in minutes, qualify the case and book the consultation with the right lawyer using Gmail, Google Calendar and Google Sheets.
These are examples. Connect the tool your company already uses for the same job, your own system, or any other app through MCP or API.
Needs
- E-mailGmail, Outlook, your company e-mail or your own system (MCP or API)
- CalendarGoogle Calendar, Outlook, Calendly, Cal.com or your own system (MCP or API)
- SpreadsheetGoogle Sheets, Excel, Airtable or your own system (MCP or API)
The problem and the goal
Problem: inquiries arrive through the website form by email and intake takes days, so the firm loses cases to faster firms. Goal: every new inquiry gets a first reply within minutes, is qualified, and is booked with the right lawyer. Indicator: time from inquiry to first reply, and share of inquiries that become a booked consultation (target to set with you).
This team replies to each new inquiry from your website form within minutes, in the firm's tone, and asks the few questions that qualify the case. IntakeResponder works through Gmail, CaseQualifier turns each inquiry into a qualified case summary with a priority score in Google Sheets, and ConsultBooker books the consultation with the right lawyer in Google Calendar, sending confirmation and a reminder the day before.
The team in this Circle
Replies to every new website inquiry within minutes, in the firm's tone, and asks the few questions that qualify the case
Needs: a short document or the firm's website, Gmail or Outlook
Turns each inquiry into a qualified case summary with a priority score and the reasons behind it
Needs: the partner responsible for intake, Google Sheets or the firm's CRM
Books the consultation with the right lawyer, sends the confirmation and a reminder the day before
Needs: Google Calendar or Outlook Calendar
Every website inquiry answered in minutes
How can our firm reply fast to people who fill in the website form?
IntakeResponder sends the first reply within minutes, in the firm's tone, and asks the qualifying questions right away, so no inquiry waits days for a response.
How do we know which inquiries to prioritise?
CaseQualifier turns each inquiry into a qualified case summary with a priority score and the reasons behind it, logged in Google Sheets or the firm's CRM for the intake partner to review.
Can the consultation be booked automatically?
Yes. ConsultBooker uses Google Calendar to book with the right lawyer and sends a confirmation plus a reminder the day before. Time from inquiry to first reply and the share of inquiries that become a booked consultation are the indicators to track.
